Vacancy – Business Administrator

Business Administrator Job Description
St Alfred's Anglican Church

1 ) Character

Over the years we have come to the conclusion that the first requirement of any staff member is that they have the right character.

This person will be:

1. Someone who knows Jesus Christ as their Lord and Saviour and who seeks to honour God in all they do.
2. Able to maintain the strictest confidentiality;
3. Able to respond compassionately and intelligently to those in need;
4. Someone who maintains the highest level of propriety and integrity in the areas of sexual and financial matters;
5. Someone who supports the rest of the staff team
6. and protects the reputation of the church by not doing anything to bring disrepute on the gospel or the church;
7. Someone who can receive feedback and sees this as assistance to growth;
8. Someone who is self-motivated and works hard.
9. Someone who people trust.

2 ) Duties

Business Administrator: this person will assist St Alfred’s to serve faithfully in day-to-day ministry by undertaking financial, human resources, information technology, document management and property tasks. Many of these tasks are administrative level, while some will benefit from a management perspective or experience.

2.1 Financial Administration (essential)

• Accounts payable
• Accounts receivable
• Expense reimbursements
• Process income
• Payroll (including liaising with Anglican Diocese of Melbourne)
• Authorisations
• Reporting

2.2 Human Resource Line Management (essential)

• Processing leave requests, leave planning, time off in lieu
• Leave liability reporting
• Workplace Health and Safety compliance
• Coordinating work with other office administration staff and (depending on the experience of the successful applicant) potential to supervise other staff

2.3 Information Technology (desirable)

• Elvanto (Church Management Software) administration. Capacity to configure and manage processes and functionality for church services, groups and events planning, pastoral care of members, and safe ministry compliance. Capacity to train other staff and volunteers in using Elvanto.
• Website administration – capacity to use Wordpress or similar Content Management System/Website authoring platform to support the church’s mission via digital engagement.
  • Event management (including information upload, registrations, payments processing)
  • Media library management (including uploading sermons and links)
  • Web hosting services management
• Microsoft 365 Enterprise administration – manage SharePoint, Teams, OneDrive and Exchange; manage user accounts, permissions, security, backup/recovery; provide or identify sources of training for staff.
• Manage software subscriptions – acquiring licences, renewals, liasing with staff re usage (Elvanto, Microsoft 365 Business Premium for Nonprofits, ProPresenter, and misc others)
• Capacity to oversee cybersecurity (including configuring Microsoft 365 security features; training and supporting staff in good cybersecurity practices).
• IT support facilitation – coordinate outsourced IT support (on-demand or ongoing depending on needs assessment) for all St Alfred’s IT systems.

2.4 Information and Document Management (essential)

• Contribute to the development and maintainance of a Document Management System based on a Microsoft 365 system (i.e. Sharepoint), with appropriate security, accessibility for staff and volunteers, and backup protocols.
• Oversee hardcopy document management, storage, digitisation and archival.

2.5 Property/facilities Management (in conjunction with property management volunteer group) (essential)

• Arrange ongoing facilities maintenance – including engaging contractors for repairs or other facilities works (church, vicarage, grounds, signage)
• Monitor existing service contracts for quality and value for money (heating, cooling, fire safety, cleaning, security, photocopier).
• Capacity to research options for larger capital projects such as heating/cooling systems, solar power, and present recommendations to wardens/parish council.
• Phone system administration.
• Security system and alarms - monitoring and responding in consultation with others.

3) Chemistry

This person will:

1. be able to work well with the Senior Minister, staff, Wardens, Parish Council and church volunteers;
2. be committed to the mission and vision of St Alfred’s, and see their work as supporting the ministry goals of the whole church.

Accountability and Communication

The Business Administrator is accountable to the Senior Minister.  Supervisory meetings & training will be arranged by mutual agreement.

All staff must abide by Diocesan Professional Standards and have the appropriate Police Checks, Working With Children Cards, or clearances required from time to time.

Employment Conditions

This is a permanent part-time role estimated at 22.5 – 30 hours per/week depending on the successful applicant’s capability and experience (hours could be spread across 3-5 days per week). Attendance at weekly staff meetings (currently Mondays at 10.30am) is required.

This position is ongoing, after a probation period, dependent on satisfactory performance.

Business Administrator Application

In order to apply for this position, please send the following four documents:

1. A cover letter in which you introduce yourself, your key strengths and weaknesses, your faith story (brief dot points is sufficient), and any concerns or questions you would have in taking up this role.
2. A description of your experience and relevant competency against each of the duties 2.1 to 2.5 above.
3. Your C.V.
4. The names and contact details of two referees (one professional – who can attest to your competency with regard to the duties of this role, and one of whom is a senior pastoral leader in your church who can attest to your character).

Please send your documents to Rev Dr Mark Simon, Acting Vicar, St Alfred's Anglican Church, P.O. Box 1076, Blackburn North, Victoria  3130.
by Tuesday 29 October

Upload them through the link below.

Many thanks for applying. We are praying for God’s guidance in the process of appointment.